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CITY
COUNCIL MEETING April
11, 2011 5:15
P.M. The city council met in
adjourned session from the meeting of March 7, 2011 with the following present:
Mayor Jack E. Rowden; Councilmen Gary Baughman, Mike Eshbaugh, Greg Gill,
Kim Harper, and Bob Mason. Others present were Outside
Utilities Supervisor Dean Banker, City Clerk Thomas G. Hicks, Chief of Police
Courtney Leslie, City Inspector Tony Martin, Electric System Supervisor Gary
Rowden, City Attorney Wayne R. Tate, Gary Baker, Don Beesley, Dave Bozone, Mary
Carson, Andy and Mary Chappell, Mark Crawford, Robert Floyd, Neal Gillespie, Jan
Leonard, Mark Newton, Neil Olivier, Lizann Shugart, Paul Stoner, and Ruthie
Winget. Mayor Jack E. Rowden
presided. PERSONNEL City Clerk Thomas G. Hicks
administered the oaths of office to re-elected Mayor Jack E. Rowden and
re-elected Councilmen Mike Eshbaugh and Bob Mason. Councilman Gary Baughman
arrived at 5:17 p.m. BIDS Bids were considered for
General Obligation Bonds for permanent financing on the milling and blacktopping
of Washington Street from First to Eleventh Street and First Street from Main to
Harrison Street, on the installation of new pumps at the main sewer lift station
at Second and Adams, and on purchasing the water rights acquired by Stevens
County as a part of the new Pioneer Manor project.
Citizens State Bank
2.410470%
Country Club Bank
2.971253%
DeWaay Financial Network
3.199740%
First National Bank
2.645145% Motion by Councilman Mike
Eshbaugh, seconded by Councilman Bob Mason, to accept the bid of Citizens State
Bank. In favor of the motion:
Councilmen Baughman, Eshbaugh, and Mason.
Abstained: Councilman Harper.
Motion carried. FINANCE Motion by Kim Harper,
seconded by Gary Baughman, that Ordinance No. 777, AN ORDINANCE OF THE CITY OF
HUGOTON, KANSAS, AUTHORIZING ISSUANCE OF THE CITY’S GENERAL OBLIGATION BONDS,
SERIES 2011, IN THE AGGREGATE PRINCIPAL AMOUNT OF $1,265,000.00, TO FINANCE
CAPITAL IMPROVEMENTS IN THE CITY; PROVIDING FOR THE LEVY AND COLLECTION OF AN
ANNUAL TAX TO PAY PRINCIPAL OF AND INTEREST ON THE BONDS; AUTHORIZING OTHER
DOCUMENTS, COVENANTS AND ACTIONS WITH RESPECT THERETO, be passed.
Vote: Councilman Baughman,
yes; Councilman Eshbaugh, yes; Councilman Harper, yes; and Councilman Mason,
yes. Motion carried. FINANCE Motion by Baughman, seconded
by Eshbaugh, that Resolution No. 2011-1, A RESOLUTION AUTHORIZING THE SALE AND
DELIVERY AND PRESCRIBING THE FORM AND DETAILS OF GENERAL OBLIGATION BONDS,
SERIES 2011, IN THE PRINCIPAL AMOUNT OF $1,265,000.00, OF THE CITY OF HUGOTON,
KANSAS, PREVIOUSLY AUTHORIZED BY ORDINANCE NO. 777 OF THE CITY; MAKING CERTAIN
COVENANTS AND AGREEMENTS TO PROVIDE FOR THE PAYMENT AND SECURITY THEREOF; AND
AUTHORIZING OTHER DOCUMENTS AND ACTIONS RELATED THERETO, be passed.
Motion carried. The minutes of the meeting of
March 7, 2011 were approved as mailed. Each member of the governing
body was provided a copy of Municipal Judge Sherri Leonard’s report for the
month of March, showing 24 new cases brought before the court and $4,565.35
remitted to the city. INSPECTOR City Inspector Tony Martin
presented his monthly activities report. STREETS Don Beesley and Mark
Crawford, representing USD 210, presented a plan for the construction of a new
baseball field and a practice infield on property the school purchased behind
Alco. The planning commission is
requiring Twelfth Street and Polk Street to be developed.
The area for Twelfth Street is currently an 88-foot right-of-way on an
already recorded plat. For Polk
Street to continue south, it would split the school’s property.
School officials asked the city council to consider reducing the
right-of-way for Twelfth Street to 60 feet and to allow Polk Street to curve to
the east edge of the newly-acquired property.
Motion by Harper, seconded by Mason, to approve the school’s requests
for the two streets. Motion carried. CITIZENS’ COMPLAINTS City Inspector Tony Martin
reported on his research to control the downtown area’s pigeon problem.
One possible solution to eventually reduce the pigeon population is to
use OvoControl, a birth control for birds. No
action was taken. CHARGE OFFS Motion by Harper, seconded by
Eshbaugh, that uncollectible utility accounts in the amount of $5,492.02 be
charged off with every effort made to collect the accounts.
Motion carried. TAX ABATEMENT Lizann Shugart asked the city
council to set a date and publish a notice for a public hearing on Great Plains
Gas Compression’s request for tax abatement.
The city council agreed to set the hearing for 5:15 p.m. on Monday, May
9, 2011. CITIZENS’ REQUESTS Neil Olivier, speaking on
behalf of the Dust Bowl Riders, asked the city council for permission to block
off Sixth Street from the alley between Main and Monroe to Monroe Street from
noon to midnight on Saturday, June 11 for the poker run festivities.
Motion by Harper, seconded by Eshbaugh, to grant the request.
Motion carried. Councilman Greg Gill arrived
at 6:10 p.m. IMPROVEMENTS EBH engineer Paul Stoner
talked to the city council about a “Safe Routes for Schools” grant program
administered through the Kansas Department of Transportation.
If selected as a recipient, the city would receive up to $15,000.00 in
phase one planning and up to $250,000.00 in phase two construction and
inspection. There is no local match,
but the city would be responsible for initial design and survey work.
Stoner estimated those expenses at $3,500.00.
The deadline for submission of the application is May 31, 2011. IMPROVEMENTS Stoner also discussed
applying for a “Hike and Bike Trail” grant from the Kansas Department of
Wildlife and Parks. A tentative plan
was presented to tie in a “Hike and Bike Trail” with the “Safe Routes for
Schools” project to create a sizeable loop in town.
Expenses for the “Hike and Bike Trail” are paid 80% by the State and
20% by the locality. The city would
also be responsible for all of the design costs. IMPROVEMENTS Motion by Harper, seconded by
Mason, that Jan Leonard and Courtney Leslie be appointed as the city’s
representatives to serve on a committee to develop a “Safe Routes for
Schools” application. Up to three
representatives from the school will complete the committee.
Motion carried. INSURANCE The city clerk presented
values on the street lights, benches, trash receptacles, and sound system
recently installed as a part of the streetscape project to be considered for
insurance coverage. The outside
utilities supervisor presented a list of equipment to be considered for
“replacement value” coverage on the city’s policy.
The city clerk was instructed to get quotes on the cost of the additions
and changes. ADDITIONS The planning commission and
Stevens County Commissioner’s (as owners) have approved the final plat of
Pioneer Addition. Motion by
Councilman Harper, seconded by Councilman Eshbaugh, to accept the plat as
presented. Motion carried. WATER Motion by Harper, seconded by
Eshbaugh, to approve the 2011 Water Conservation Plan.
Motion carried. WATER Motion by Harper, seconded by
Gill, to approve the 2011 Water Emergency Plan.
Motion carried. RECREATION COMMISSION Mayor Rowden announced the
appointment of Bobbi Talbert to the recreation commission.
Motion by Harper, seconded by Gill, to confirm the appointment, with term
to expire in April, 2015. Motion
carried. GOLF COURSE Mayor Rowden announced the
re-appointment of John Akers and Tony Hall to the golf course board.
Motion by Eshbaugh, seconded by Mason, to confirm the re-appointments,
with terms to expire in April, 2014. Motion
carried. IMPROVEMENTS Consideration was given to
instituting a funding match program for improving business facades along the
streetscape route. A sample of
a grant application from the City of Liberal’s facade program was presented.
After discussion, the consensus was to utilize the remaining funds left
over from money set aside for the Streetscape Project for the costs associated
with the “Safe Routes for Schools” grant. Claims against the city were
presented and audited. Motion by
Mason, seconded by Eshbaugh, that Appropriation Ordinances No. 1931 and 1932 be
passed. Motion carried. IMPROVEMENTS Outside Utilities Supervisor
Dean Banker presented a quote of $18,534.00 from McBride Construction, Inc. to
replace the intersection at Fourth and West City Limits.
Motion by Harper, seconded by Mason, to accept the proposal.
Motion carried. PARKS, BID Mayor Rowden presented a
quote for installing underground sprinkler systems in Raydene Park.
Motion by Harper, seconded by Gill, to accept the bid of $17,570.00 from
Thomas Landscape to install a sprinkler system in the two west blocks of Raydene
Park. Motion carried. CITY PROPERTY City Attorney Wayne R. Tate
discussed the proposed lease agreement with Verizon Wireless to locate a
cellular phone tower on city property south of the shed at 411 S. Monroe.
CITY PROPERTY Motion by Mason, seconded by
Gill, for the city attorney to prepare a real estate contract for the purchase
of the property next to the main sewer lift station at Second and Adams for
$15,000.00 and to authorize the mayor to execute the agreement.
Motion carried. Motion by Eshbaugh, seconded
by Harper, that the meeting go into executive session in regard to personnel
matters. Motion carried.
Mayor Rowden called the meeting into executive session at 8:00 p.m. with
the meeting to reconvene in open session at 8:15 p.m. The meeting reconvened in
open session at 8:25 p.m. PERSONNEL Motion by Bob Mason, seconded
by Greg Gill, to pull the letter of reprimand dated January 14, 2011 from the
personnel file of Alan Thomas. In
favor of the motion: Gill and Mason.
Opposed: Baughman, Eshbaugh,
and Harper. Motion defeated. Motion by Gill, seconded by
Mason, that the meeting be adjourned to May 9, 2011 at 5:15 p.m.
Motion carried.
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