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CITY
COUNCIL MEETING August
10, 2011 5:15
P.M. The city council met in
adjourned session from the meeting of July 11, 2011 with the following present:
Mayor Jack E. Rowden; Councilmen Gary Baughman, Mike Eshbaugh, and Kim
Harper. Absent:
Councilmen Greg Gill and Bob Mason. Others present were Outside
Utilities Supervisor Dean Banker, City Clerk Thomas G. Hicks, Chief of Police
Courtney Leslie, City Inspector Tony Martin, City Attorney Wayne R. Tate,
Berneice DeWitt, Alvin Riley, and Ruthie Winget. Mayor Jack E. Rowden
presided. The minutes of the meeting of
July 11, 2011 were approved as mailed. Each member of the governing
body was presented a copy of Municipal Judge Sherri Leonard’s report for the
month of July, showing 27 new cases brought before the court and $3,073.44
remitted to the city. CITY INSPECTOR City Inspector Tony Martin
presented his monthly activities report. DRAINAGE The city inspector reported
he has not had any success in determining whose responsibility it is to maintain
the drainage ditch behind 1039 West City Limits.
The outside utilities supervisor was instructed to have his crew clean
out the ditch. GOLF COURSE Alvin Riley, chairman of the
golf course board, updated the city council on the progress of the construction
of the golf cart shed and on perfecting the additional water rights. FINANCE At 5:33 p.m., the city
council met as a budget hearing body. Berneice
DeWitt addressed the city council, concerning the “Shop with a Cop” program.
She suggested the police officers go
to the schools during lunch time in order to get to know the kids, have a park
day for the kids, and conduct an obstacle course for younger drivers rather than
have the give-away Christmas program. FINANCE Motion by Councilman Mike
Eshbaugh, seconded by Councilman Gary Baughman, that the 2012 budget be approved
as published. Motion carried.
The budget calls for an increase of 2.62 mills. FINANCE Motion by Councilman Kim
Harper, seconded by Councilman Mike Eshbaugh, that Ordinance No. 782, AN
ORDINANCE ATTESTING TO AN INCREASE IN TAX REVENUES FOR BUDGET YEAR 2012 FOR THE
CITY OF HUGOTON, KANSAS, be passed. In
favor of the motion: Councilman
Baughman, yes; Councilman Eshbaugh, and Councilman Harper, yes.
Motion carried. IMPROVEMENTS Motion by Eshbaugh, seconded
by Harper, to authorize the mayor to execute the letter agreement with Evans-Bierly-Hutchison
& Associates for engineering services in the amount of $1,250.00 to prepare
the grant application for the Hike/Bike Trail.
Motion carried. POWER SUPPLY The Electric Interconnection
and Power Supply Agreement between Sunflower Electric Power Corporation, Pioneer
Electric Cooperative, Inc., and the City of Hugoton expires on May 31, 2012.
As a part of the renewal process, representatives of the three entities
met on July 19, 2011. City Clerk
Thomas G. Hicks presented a spread sheet, showing financial data for a proposed
power supply and capacity agreement for Pioneer to sell the city all of its
electricity needs and for Sunflower to purchase the capacity rights to the
city’s electrical generators. The
power supply agreement with Pioneer would have an initial ten-year term with
continuing terms and an opt-out clause enabling either party to terminate the
agreement with 12 months notice. Pioneer’s
proposal calls for the city to be billed for Pioneer’s cost of energy plus
three mills for the first three years of the contract, plus four mills for the
next three years of the contract, and plus five mills for the following four
years and every year thereafter. POWER SUPPLY Prior to entering into an
agreement with Pioneer for power supply and Sunflower for capacity rights, the
city must first address the issue of installing catalytic converters on the
engines at the south power plant to meet the new emissions standards.
The city must determine if the capacity credit from Sunflower is
sufficient to justify the expense of the converters.
CONSULTANTS Motion by Kim Harper that the
city accept the bid of $38,955.00 from Shafer, Kline & Warren, Inc. for
engineering services for the design of catalytic converters to enable the
engines at the south power plant to be in compliance with Maximum Achievable
Control Technology for pollution from Reciprocating Internal Combustion Engines.
After further discussion, Harper withdrew the motion. POWER SUPPLY Currently, Sunflower Electric
is not able to determine the city’s total load for network integration
transmission service when the city’s generation is on line.
Sunflower, as a member of the Southwest Power Pool, is required to meet
the terms of the metering requirement of the transmission tariff for the behind
the interconnection generation. In
order to meet the revenue accuracy requirement, Sunflower
has presented an estimate of $78,272 as the city’s cost to upgrade the
metering on the city’s generators. POWER SUPPLY The city clerk will ask
representatives of Pioneer and Sunflower to attend the next council meeting. POWER PLANTS Power Plants foreman Richard
Barnes has received a bid of $12,000.00 from Midwestern Metal for the remaining
engine in plant #1. The bid is
subject to Midwestern Metal inspecting the component parts of the engine at
Midwestern’s expense. Motion by
Harper, seconded by Baughman, to accept the bid of Midwestern Metal, if Electric
System Supervisor Gary Rowden is in agreement.
Motion carried. DRAINAGE The mayor has received a
letter from the Kansas Department of Agriculture suggesting the city join the
National Flood Insurance Program. In
1975, the flood map for the City of Hugoton was rescinded.
There are currently no mapped special flood hazard areas in the City of
Hugoton. On one hand, residents of
the City of Hugoton are not required to buy flood insurance.
On the other hand, residents also are not able to get coverage for
damages from heavy rain. The
consensus of those present was to stay out of the requirements of the National
Flood Insurance Program. Claims against the city were
presented and audited. Motion by
Harper, seconded by Eshbaugh, that Appropriation Ordinances No. 1939 and 1940 be
passed. Motion carried. TAX ABATEMENT Motion by Harper, seconded by
Eshbaugh, that Ordinance No. 781, AN ORDINANCE EXEMPTING CERTAIN PROPERTY IN THE
CITY OF HUGOTON, KANSAS FROM AD VALOREM TAXATION FOR ECONOMIC DEVELOPMENT
PURPOSES, be passed. In favor of the
motion: Councilman Baughman, yes,
Councilman Eshbaugh, yes; and Councilman Harper, yes.
Motion carried. Ordinance No.
781 corrects a typographical error in Ordinance No. 780 passed at the previous
council meeting. Motion by Harper, seconded by
Eshbaugh, that the meeting be adjourned to Tuesday,
September 6, 2011 at 5:15 p.m. Motion
carried. |
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