CITY COUNCIL MEETING
April 10, 2018
5:15 P.M.

The city council met in regular session with the following present:  Mayor Jack E. Rowden; Councilmen, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas. Absent: Dean Banker

Others present were City Clerk Carrie Baeza, City Inspector Josh Grubbs, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Gary Rowden, City Attorney Wayne R. Tate, Brad Musgrove, Jeff Sarchet, and Ruthie Winget.

Mayor Jack E. Rowden presided.

Motion by Councilman Shannon Crawford, seconded by Councilman Dan Corpening, that the minutes of the meeting of March 5, 2018 and March 19, 2018 be approved as mailed.  Motion carried.

Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of March, showing 14 new cases brought before the court and $4,200.00 remitted to the city.  Motion by Councilman Frankie Thomas, seconded by Councilman Shannon Crawford, to accept the report.  Motion carried.

CITY INSPECTOR

City Inspector Josh Grubbs presented his monthly activities report.

CHARGE OFFS

Motion by Councilman Dan Corpening, seconded by Councilman Frankie Thomas, that uncollectible accounts in the amount of $4,820.45 be charged off with every effort made to collect the accounts.  Motion carried.

INSURANCE

Brad Musgrove summarized the renewal package for the city’s insurance policies with Employers Mutual Companies.  Motion by Councilman Frankie Thomas, seconded by Councilman Dan Corpening, to approve the insurance package as proposed.  Motion carried.

PROPERTY

Jeff Sarchet came to the council with a proposal on the Hugoton Veterinary Clinic building.  He would take on the remodeling and the risks to sell it at a set price to the City for a possible new Police Department.  No action was taken.

WATER

Motion by Councilman Shannon Crawford, seconded by Councilman Frankie Thomas, to approve the 2018 Water Conservation Plan.  Motion carried.

WATER

Motion by Councilman Shannon Crawford, seconded by Councilman Dan Corpening, to approve the 2018 Water Emergency Plan.  Motion carried.

BIDS

Only one bid was received for the additional shed for the Street Department.

                                Chamberlain Builders
                                                Pole Shed:          $34,860.00
                                                Metal Shed:       $50,300.00

Motion by Councilman Shannon Crawford, seconded by Councilman Jason Teeter to accept the bid for the Pole Shed from Chamberlain Builders at $34,860.00.  Motion carried.

METER READINGS

With the recent incident of an employee getting bit by a dog while reading meters, Outside Utilities Supervisor Paul Nordyke submitted just a beginning estimate of what it would cost to install a drive by system less cost of meters.  After discussion about a fixed base versus a drive-by, Paul Nordyke and Electric and Park Systems Supervisor Gary Rowden were told to get total cost estimates for this project.

POLICY

City Clerk Carrie Baeza informed the council that upon research with other cities, the policy on Military Leave that is currently in the City Code is in line with other cities in the state.  After discussion, it was decided to have City Attorney Wayne Tate and Carrie Baeza put together a couple options to present at the next council meeting.

POLICY

City Clerk Carrie Baeza presented the council with a working policy on credit card use.  City Attorney Wayne Tate and Carrie Baeza will finalize this policy to present at the next council meeting.

Claims against the city were presented and audited.  Motion by Councilman Jason Teeter, seconded by Councilman Shannon Crawford, that Appropriation Ordinances No. 2099 and 2100 be passed.  Motion carried.

Motion by Councilman Shannon Crawford, seconded by Councilman Jason Teeter, that the meeting go into executive session in regard to personnel matters of non-elected personnel, K.S.A. 75-4319(1).  Motion carried.  Mayor Rowden called the meeting into executive session at 7:10 p.m. with the meeting to reconvene in open session at 7:30 p.m.

The meeting reconvened in open session at 7:30 p.m.

PERSONNEL

Motion by Councilman Jason Teeter, seconded by Councilman Dan Corpening, to offer the Patrolman position to James McCann starting at $19.50 per hour.  Motion carried.

PERSONNEL

Motion by Councilman Dan Corpening, seconded by Councilman Shannon Crawford, to offer the Part-Time Patrolman position to Christian Heger starting at $15.92 per hour.  Motion carried.

PERSONNEL

Motion by Councilman Dan Corpening, seconded by Councilman Shannon Crawford, to change the titles and wages for the following effective April 9, 2018:

Francisco Fedelin from Patrolman at $20.82 to Corporal at $21.82
Matthew Lamatsch from Patrolman at $20.22 to Detective at $21.22
Perry Crane from Patrolman at $20.22 to Master Patrolman at $20.72
Stephanie Smith from $17.40 to $17.90

Motion carried.

Motion by Councilman Frankie Thomas, seconded by Councilman Dan Corpening, that the meeting adjourn.  Motion carried.