August 6, 2018
5:15 P.M. 

The city council met in regular session with the following present:  Mayor Jack E. Rowden; Councilmen Dean Banker, Shannon Crawford, Jason Teeter, and Frankie Thomas.  Absent: Councilman Dan Corpening.

Others present were City Clerk Carrie L. Baeza, City Inspector Josh Grubbs, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, City Attorney Wayne R. Tate, Cameron Schweiss with Archer-Elgin and Ruthie Winget.

Mayor Jack E. Rowden presided.

Motion by Councilman Jason Teeter, seconded by Councilman Frankie Thomas, to approve the minutes of July 9, 2018 as mailed.  Motion carried.

Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of June, showing 31 new cases brought before the court and $7430.00 remitted to the city.  Motion by Councilman Dean Banker, seconded by Councilman Shannon Crawford, to accept the report.  Motion carried.

City Inspector Josh Grubbs presented his monthly activities report.


Bids were presented to repair the leaks over the control room and the office of the South Power Plant.

                                                                                Control Room                    Office

                                Aqua Shield Roofing       $15,565.75                           $5761.05

                                White’s Roofing LLC        $15,911.00                           $6764.00 (less $700 for both jobs)

Discussion was tabled to hold the Budget Hearing.


At 5:30 p.m., the city council met as a budget hearing body.  No one appeared in connection with the budget hearing.  City Clerk Carrie L Baeza presented pie charts showing the 2019 budget breakdown by fund and revenue source, general fund breakdown, electric department expense breakdown, payroll breakdown, golf revenue and expense breakdown; and bar graphs showing the city’s mill levy rate from 1979-2019 and debt totals from 1979-2018.  Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker, that the 2019 budget be approved as published.  Motion carried.  The budget calls for an increase of 0.88 mills due to another drop in the city’s valuation.  The city’s budget of $14,898,410 is $441,990.00 lower than the 2018 budget.


Discussion continued on the presented bids for the repairs on the South Power Plant.  It was agreed that the council was in favor of having the air conditioning units completely removed in order for the repairs to be made.  Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker, to approve the bid from White’s Roofing LLC.  Motion carried.


Cameron Schweiss with Archer-Elgin came to give a presentation on the proposed Casey’s General Store.  Mr. Schweiss showed the council the plans for construction on this property.  Because of the want to include the existing alley in their plans, the overhead distribution line would need to be located underground.  Electric and Parks Systems Supervisor Gary Rowden had earlier provided a cost estimate from J & J Powerline to perform the needed work at the cost of $240,715.93.  Since this estimate was given, J & J Powerline no longer wishes to bid on the project.  As Gary Rowden was unavailable, he was not able to get another estimate of costs before the council meeting.  Once an estimate of costs can be obtained, the city will enter into negotiations with Casey’s General Store on the repayment of these expenses.

Mr. Schweiss also presented cost benefits to the city as they are estimating their valuation at or around $1,000,000 which would net about $52,500 in property taxes.  They are estimating at doing $1.3 million in sales for an increase of $20,000 in sales tax.  Based on utility usage at other locations and our current utility rates, they are estimating an average of $3500-4000 per month in utilities.

City Clerk Carrie L. Baeza thought that the property valuation given was a little high as she had compared it to other business and came to a more conservative estimate of $500,000 which would net about $26,250 in property taxes.  She did not see a full increase in sales tax as it would now be spread over 3 stores instead of 2 and if another business were to close, then there is no increase.  In comparing utility bills for other businesses she is estimating an increase of $2000-2500 per month in utilities from the current business.  She informed the council that these are her conservative estimates.


The council continued the discussion on the changes to the current Vicious Dog ordinance.  After discussion, the council agreed that the changes need to be made and an official ordinance will be approved at the September council meeting.


After many months of discussion, it was decided that at this time the council is not interested in pursuing this project and will revisit it in upcoming years.


City Attorney Wayne R. Tate informed the council of the great work that Municipal Judge Paula J. Sosa is doing.  That she holds a very respectful court and treats every case with the attention it deserves.  He has enjoyed working with her.

Motion by Councilman Frankie Thomas, seconded by Council Jason Teeter, to accept the Appropriation Ordinances No. 2107 & 2108.  Motion carried.

Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker, that the meeting adjourn.  Motion carried.