CITY COUNCIL MEETING

December 11, 2017

5:15 P.M.

The city council met in regular session with the following present:  Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.

Others present were City inspector Josh Grubbs, City Clerk Thomas G. Hicks, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Gary Rowden, City Attorney Wayne R. Tate, Carrie Baeza, Matt Green, and Ruthie Winget.

Mayor Jack E. Rowden presided.

Motion by Councilman Jason Teeter, seconded by Councilman Frankie Thomas, to approve the minutes of November 6, 2017 as mailed.  Motion carried.

Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of November, showing 36 new cases brought before the court and $5,011.00 remitted to the city.  Motion by Shannon Crawford, seconded by Dan Corpening, to accept the report.  Motion carried.

CITY INSPECTOR

City Inspector Josh Grubbs presented his monthly activities report.

WATER

Matt Green, with Kansas Dairy Ingredients, talked to the city council about the billing received from the hydro test for two large tanks at the milk processing plant.  Green said the city’s website states all water provided through a four-inch meter shall be billed at a rate of $1.05 per thousand gallons.  KDI was provided a fire hydrant meter to expedite the filling process.  The city bills fire hydrant meters at the same rate as the bulk water docks, $2.50 per thousand gallons.  Green asked the council to bill the 8,235,000 gallons according to the website.  City Clerk Thomas G. Hicks stated the website does not address water provided through a fire hydrant meter.  That is a very infrequent occurrence.  Due to the confusion and in a spirit of compromise, motion by Councilman Teeter, seconded by Councilman Corpening, to adjust the billing to KDI to $1.775 per thousand gallons.  In favor of the motion:  Councilmen Corpening, Crawford, Teeter, and Thomas.  Opposed:  Councilman Banker.  Motion carried.

SEWER

The city’s Industrial Wastewater Treatment Agreement with Kansas Dairy Ingredients expires December 31, 2017.  Motion by Dan Corpening, seconded by Frankie Thomas, to authorize the mayor to execute an Extension of the Wastewater Treatment Agreement for 2018, with the same terms and conditions as the 2017 agreement, as recommended by the city attorney and city engineer.  Motion carried.

WATER, BIDS

Only one bid was received for the non-operable Cat engine from the #8 water well.  Motion by Corpening, seconded by Banker, to accept the bid of $750.00 from Jan Crawford.  Motion carried.

LICENSES

Motion by Frankie Thomas, seconded by Dean Banker, that cereal malt beverage licenses for calendar year 2018 be approved for the Circle K Store at 1000 S. Main Street for sale in original and unopened containers and not for consumption on the premises and for Don Juan Bar at 608 S. Monroe Street for consumption on the premises.  Motion carried.

FINANCE

Motion by Jason Teeter, seconded by Dan Corpening, that Resolution No. 2017-1, A RESOLUTION FINDING THAT GAAP-PRESCRIBED FINANCIAL STATEMENTS ARE NOT RELEVANT TO REQUIREMENTS OF THE CASH BASIS AND BUDGET LAWS OF KANSAS AND ARE OF NO SIGNIFICANT VALUE TO THE GOVERNING BODY OR THE GENERAL PUBLIC OF THE CITY OF HUGOTON, KANSAS, be passed.  Motion carried.

RECREATION COMMISSION

Motion by Dan Corpening, seconded by Dean Banker, to accept the resignation of Lisa Bennett from the recreation commission.  Motion carried.

RECREATION COMMISSION

Mayor Jack E. Rowden announced the appointment of Stetson Honig to the recreation commission, to complete Bennett’s unexpired term.  Motion by Corpening, seconded by Thomas, to confirm the appointment, with term to expire April 1, 2019.  Motion carried.

STORM DAMAGE

The city clerk reported FEMA has reimbursed the city for $104,685.17 for the storm damage and cleanup from the April 30, 2017 blizzard.

PERSONNEL

The city clerk presented the group’s 2018 Blue Cross and Blue Shield renewal.  Rates are going to increase by 8.9% for single employees and for employee/spouse, by 6.82% for employee/children, and by 7.03% for employee/dependents.  Based on the current group census, the overall increase is 8.24%.  Motion by Shannon Crawford, seconded by Frankie Thomas, to accept the renewal rates.  In favor of the motion:  Councilmen Corpening, Crawford, Teeter, and Thomas.  Abstained:  Councilman Banker.  Motion carried.

PERSONNEL

In order to retain its grandfathered status from the Affordable Care Act, the city cannot decrease the percent of the premiums paid by the city for the members of the group by more than five percentage points from the 2010 amounts paid by the city.  “Section 1-619A of the Code of the City of Hugoton, Kansas,” sets an annual cap of $100,000.00 the city will contribute towards retired employees’ and eligible spouses’ health insurance premiums.  According to “Section 1-619A of the Code of the City of Hugoton, Kansas”, the amounts necessary to be paid by the 2018 non-employee participants in the group will exceed the five percent limitation.  Motion by Councilman Thomas, seconded by Councilman Crawford, that in accordance with the review portion of “Section 1-619A(e) of the Code of the City of Hugoton, Kansas”, the city will increase its share of the participation costs for 2018 by an additional $22,109.12 for the retirees and eligible spouses, so the city can retain grandfathered status.  In favor of the motion:  Corpening, Crawford, Teeter, and Thomas.  Abstained:  Banker.  Motion carried.

PERSONNEL

Motion by Shannon Crawford, seconded by Frankie Thomas, to employ Thomas Frederick as a lineman at a rate of $19.00 per hour, effective January 2, 2018.  Motion carried.

CITY PROPERTY

City Attorney Wayne R. Tate reported the mayor has executed the assignment of the city’s lease agreement with Plains Towers, LLC to SBA Towers IX, LLC for the communication tower on city property northeast of town.

Claims against the city were presented and audited.  Motion by Corpening, seconded by Thomas, that Appropriation Ordinances No. 2091 and 2092 be passed.  Motion carried.

TRAFFIC

Motion by Frankie Thomas, seconded by Dean Banker, to change the speed limits on Washington Street from 30 mph to 35 mph and West City Limits from 45 mph to 35 mph to match the new speed limit posted by KDOT on 11th Street.  Motion carried.

Motion by Corpening, seconded by Crawford, that the meeting be adjourned to December 26, 2017 at 5:15 p.m..  Motion carried.

CITY COUNCIL MEETING

December 26, 2017

5:15 P.M.

The city council met in adjourned session from the meeting of December 11, 2017 with the following present:  Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Shannon Crawford, and Frankie Thomas.  Absent:  Councilman Jason Teeter.

Others present were Assistant City Clerk Carrie Baeza, City Inspector Josh Grubbs, City Clerk Thomas G. Hicks, Chief of Police Courtney Leslie, and Electric and Park Systems Supervisor Gary Rowden.

Mayor Jack E. Rowden presided.

CHARGE OFFS

Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker, that uncollectible utility accounts in the amount of $4,622.43 be charged off with every effort made to collect the accounts.  Motion carried.

ELECTRIC

City Clerk Thomas G. Hicks presented a proposed ordinance to reduce electric rates by $.004 per kWh.  Motion by Councilman Dan Corpening, seconded by Councilman Frankie Thomas, that Ordinance No. 844, AN ORDINANCE ESTABLISHING ELECTRICAL SERVICE CLASSIFICATIONS AND RATES AND CONDITIONS FOR SERVICE WITHIN THE CITY OF HUGOTON, KANSAS AND REPEALING, ARTICLE 1, ELECTRIC SERVICE, OF CHAPTER XV, UTILITIES SECTIONS 15-112 THRU 15-129 INCLUSIVE, CODE OF THE CITY OF HUGOTON, KANSAS, 2011, REPEALING ORDINANCE NO. 836 AND REPEALING ALL OTHER ORDINANCES IN CONFLICT HEREWITH, be passed.  Vote:  Councilman Banker, yes; Councilman Corpening, yes; Councilman Crawford, yes, and Councilman Thomas, yes.  Motion carried.  The city has now reduced electric rates by one cent per kWh since 2015 ($.0025 in May, 2015, $.0035 in February, 2017, and $.004 in February, 2018).

PERSONNEL

Motion by Shannon Crawford, seconded by Dan Corpening, to grant a 3% increase in salaries and wages, effective January 1, 2018 and that Resolution No. 2017-2, A RESOLUTION FIXING MONTHLY SALARIES AND HOURLY WAGES FOR EMPLOYEES AND OFFICERS OF THE CITY OF HUGOTON, KANSAS, be passed.  Motion carried.

PERSONNEL

City Clerk Thomas G. Hicks presented official notice of his retirement, effective February 1, 2018.

Claims against the city were presented and audited.  Motion by Shannon Crawford, seconded by Dean Banker, that Appropriation Ordinance No. 2093 be passed.  Motion carried.

Motion by Corpening, seconded by Thomas, that the meeting adjourn.  Motion carried.