CITY COUNCIL MEETING
February 6, 2017
The city council met in regular session with the following present: Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.
Others present were City Inspector Josh Grubbs, City Clerk Thomas G. Hicks, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Gary Rowden, City Attorney Wayne R. Tate, Carrie Baeza, Matt Green, Matt Lamatsch, Doug Martin, Julie Persinger, Richard Roybal, and David Valles.
Mayor Jack E. Rowden presided.
Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, that the minutes of the meetings of January 9, 2017; January 10, 2017; January 11, 2017; and January 23, 2017 be approved as mailed. Motion carried.
Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of January, showing 18 new cases brought before the court and $2,764.90 remitted to the city. Motion by Shannon Crawford, seconded by Dean Banker, to accept the report. Motion carried.
Councilman Dan Corpening arrived at 5:17 p.m.
City Inspector Josh Grubbs provided his monthly activities report.
According to “Section 4-201(c) of the Code of the City of Hugoton, Kansas”, propane tanks on recreational vehicles or travel trailers inside the city limits shall not exceed 100 pounds of propane. The city inspector has been alerted of violations of the ordinance at the RV Park at 1039 West City Limits. Julie Persinger and Richard Roybal with Fronk Oil Co. asked the governing body to increase the limit in the propane ordinance to 420 pounds or 100 gallons. The bigger bottles are more convenient and safer. The issue was tabled for further review.
Matt Green, with Kansas Dairy Ingredients, was present to discuss his company’s expansion plans. At the April 11, 2016 city council meeting, a motion was passed requiring KDI to construct its own lift station and piping to the city’s sewer system. At this time, KDI’s expansion plans will not produce any additional volume of wastewater than is currently being discharged. Motion by Councilman Corpening, seconded by Councilman Teeter, to approve KDI’s application for a building permit with the following contingencies.
1. The City of Hugoton will waive its requirement for KDI to install a new pump station and force main.
2. For as long as the city is disposing of KDI’s wastewater, KDI shall pay all costs for the repair and maintenance, including labor costs, associated with the city’s lift station and force main currently servicing KDI.
3. The surcharge for the disposal of KDI’s wastewater shall be increased to $1.00 per gallon for all wastewater over 150,000 gallons per day.
4. KDI shall not dispose of over 150,000 gallons per day.
5. KDI shall install and utilize its own lift/pump station and force main on or before February 1, 2019.
6. KDI shall terminate its use of the current lift/pump station and force main on or before February 1, 2019.
Motion by Crawford, seconded by Thomas, to authorize the mayor to execute the Extension of the Industrial Wastewater Treatment Agreement for 2017 between the city and Kansas Dairy Ingredients. Motion carried.
Motion by Dean Banker, seconded by Shannon Crawford, that a cereal malt beverage license for the remainder of calendar year 2017 be approved for El Abenero at 505 South Main Street for consumption on the premises. Motion carried.
Motion by Councilman Thomas, seconded by Councilman Banker, to re-appoint Gary Rowden as Director #1 on the Board of Directors of the Kansas Municipal Energy Agency. Motion carried.
Mayor Jack E. Rowden announced the appointment of Neal Gillespie to a four-year term as the city’s representative on the Stevens County Economic Development Board. Motion by Corpening, seconded by Crawford, to confirm the appointment. Motion carried.
MILCO Environmental Services, Inc. is seeking permission to drill monitoring wells on city right-of-way south of 1016 South Washington and east of 1017 South Washington. The work is being performed at the request of the Kansas Department of Health and Environment for the Express Lane #24 site at 520 East 11th Street. Motion by Dean Banker, seconded by Dan Corpening, to grant the request, subject to changes in the agreement recommended by the city attorney. Motion carried.
Since the Stevens County Commissioners have eliminated funding for economic development, except for an additional salary for the chamber of commerce secretary, the city clerk is going to establish an Economic Development Fund for the transfer of the city’s annual contribution of $20,000.00. The city will then have funding available for economic development at the discretion of the city council. The Stevens County Economic Development Board can make requests for funding, subject to approval by the city council.
Motion by Dean Banker, seconded by Frankie Thomas, to authorize the payment of the city inspector’s annual dues to the International Code Council with the city’s credit card. Motion carried. The dues are $80.00 with a credit card and $120.00 with a paper check.
The city clerk has received a bill for the city’s share of the January dispatchers’ expenses, showing an increase to 50 percent from 30 percent. Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker, that no payment be made to Stevens County for dispatchers’ expenses until the inter-local agreement is signed between the city and county on the county’s recently-passed one-cent sales tax. Motion carried.
Outside Utilities Supervisor Paul Nordyke has selected the following locations as a part of the city’s annual intersection replacement program: Jackson and Northwest Avenue, the south side of 12th and Monroe, the alley approach between Washington and Jayhawk, and various places around the grade school on Sixth Street and Adams Street.
Water Well #8 has been inspected with a camera and needs to be cleaned. Hydro Resources can clean it chemically with a brush and cleaner at a cost of $18,700 or with a jet tool at a cost of $5,000.00. Motion by Banker, seconded by Crawford, to clean the well with the jet tool. Motion carried.
The pump on water well #8 is worn out and the Caterpillar engine needs to be overhauled. The cost to replace the pump for the natural gas Cat engine is $54,000.00. The cost of an electric motor is $39,000.00 (probably equal to or less than the Cat overhaul) and the cost to replace the pump for an electric motor is $47,000.00. The outside utilities supervisor is recommending well #8 be converted from a natural gas engine to an electric motor. Motion by Crawford, seconded by Thomas, to purchase the electric motor and pump. Motion carried. The outside utilities supervisor intends to purchase a portable generator and have #8 wired for the generator to ensure it can be used in the event of an electric system failure.
The city engineer has completed his estimate of the First Street water main replacement project. Motion by Corpening, seconded by Crawford, for the project to be let for bids. Motion carried.
Electric and Parks System Supervisor Gary Rowden would like to replace one of the Country Clipper mowers. Motion by Crawford, seconded by Corpening, to get bids on a John Deere commercial mower with bagger. Motion carried.
Chief of Police Courtney Leslie sought permission to get bids to replace the floor covering at the police station. Motion by Corpening, seconded by Thomas, to take bids. Motion carried.
Former part-time police officer Rachel Hale would like to purchase some of the equipment purchased specifically for her. Motion by Thomas, seconded by Crawford, to allow the purchase. Motion carried.
Claims against the city were presented and audited. Motion by Shannon Crawford, seconded by Frankie Thomas, that Appropriation Ordinances No. 2071 and 2072 be passed. Motion carried.
Councilman Shannon Crawford reported he has been receiving calls about the city’s notification the bulk water haulers will soon be required to provide their own hoses to connect to the city’s piping. Outside Utilities Supervisor Paul Nordyke stated the city is spending quite a bit of time and money to constantly repair the hose the city has historically furnished. Carelessness on the part of the haulers is the cause of the problem. After discussion about the inconvenience to the haulers to provide their own hoses, motion by Crawford, seconded by Corpening, that the city continue to provide the hose. Motion carried.
Motion by Thomas, seconded by Banker, that the meeting go into executive session in regard to personnel matters of non-elected personnel. Motion carried. Mayor Rowden called the meeting into executive session at 7:05 p.m. with the meeting to reconvene in open session at 7:15 p.m.
The meeting reconvened in open session at 7:15 p.m.
Motion by Thomas, seconded by Crawford, that the meeting go into executive session in regard to personnel matters of non-elected personnel. Motion carried. Rowden called the meeting into executive session at 7:15 p.m. with the meeting to reconvene in open session at 7:25 p.m.
The meeting reconvened in open session at 7:23 p.m.
Motion by Shannon Crawford, seconded by Frankie Thomas, that Matt Lamatsch be offered the opportunity to transfer from the police department to the city office on March 1 with a $1.00 per hour raise to $20.64 per hour and 16-cent quarterly raises for the first year following the transfer. Motion carried.
Motion by Dan Corpening, seconded by Dean Banker, that the wages of Carrie Baeza and Lucy Santillan be increased by $1.00 per hour to $23.34 and $20.18, respectively, effective February 6, 2017. Motion carried.
Motion by Corpening, seconded by Crawford, that the meeting adjourn.