CITY COUNCIL MEETING
July 9, 2018
5:15 P.M. 

The city council met in regular session with the following present:  Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.

Others present were City Clerk Carrie L. Baeza, City Inspector Josh Grubbs, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Gary Rowden, City Attorney Wayne R. Tate, Vicki Hubin, Wayne & Evelena Reynolds, Blain & Kara Stump, and Ruthie Winget.

Mayor Jack E. Rowden presided.

Motion by Councilman Dean Banker, seconded by Council Dan Corpening, to approve the minutes of June 11, 2018 and June 18, 2018 as mailed.  Motion carried.

Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of June, showing 57 new cases brought before the court and $4,902.87 remitted to the city.  Motion by Dean Banker, seconded by Dan Corpening, to accept the report.  Motion carried.

CITY INSPECTOR

City Inspector Josh Grubbs presented his monthly activities report.

CHARGE OFFS

Motion by Councilman Dan Corpening, seconded by Councilman Frankie Thomas, that uncollectible utility accounts in the amount of $4,867.44 be charged off with every effort made to collect the accounts.  Motion carried.

POLICE DEPARTMENT

Motion by Councilman Jason Teeter, seconded by Councilman Shannon Crawford, that Resolution No. 2018-3, A RESOLUTION OF THE CITY OF HUGOTON, KANSAS, DETERMINING THE ADVISABILITY OF FINANCING THE ACQUISITION AND IMPROVEMENTS OF A BUILDING FOR CITY PURPOSES BY THE EXECUTION AND DELIVERY OF A LEASE PURCHASE AGREEMENT, be passed.  Motion carried.

ORGANIZATIONS

Vicki Hubin with Western Kansas Child Advocacy Center, WKCAC, came in to inform the council of their ongoing support in Stevens County and Hugoton.  Motion by Councilman Shannon Crawford, seconded by Councilman Frankie Thomas to again conntribute $1500.00 to WKCAC. Motion carried.

BOARD OF ZONING APPEALS

Mayor Jack E. Rowden appointed Darin Heger for the Board of Zoning Appeals with a term expiring in 2021.  Motion by Councilman Jason Teeter, seconded by Councilman Dan Corpening, to confirm the appointments.  Motion carried.

ZONING

Motion by Councilman Shannon Crawford, seconded by Councilman Frankie Thomas, that Ordinance No. 846, AN ORDINANCE AMENDING THE “OFFICIAL ZONING DISTRICT MAP” OF THE CITY OF HUGOTON, KANSAS BY REZONING THE FOLLOWING REAL ESTATE, TO WIT: THE EAST 175 FEET OF LOT FIVE (5) IN BLOCK (3) OF HUGOTON INDUATRIAL SUBDIVISION LOCATED IN THE NORTHWEST QUARTER (NW/4) OF SECTION TWENTY-TWO (22), TOWNSHIP THIRTY-THREE (33) SOUTH, RANGE THIRTY-SEVEN (37) WEST OF THE 6TH P.M., STEVENS COUNTY, KANSAS ACCORDING TO THE RECORDED PLAT THEREOF, be passed.  Vote: Banker, yes; Corpening, yes; Crawford, yes; Teeter, yes; Thomas, yes.  Motion carried.

WATER

Bid opening for Water Well #16 was held on June 28, 2018 at 4:00 p.m.  The submitted bids are:

                                Company                                                             Bid

                                Clark Well & Equipment                                $459,920.00

                                Downey Drilling                                                $391,447.00

                                Hydro Resources                                              $353,285.00

                                Sargent Drilling                                                  $419,845.00

Motion by Councilman Dan Corpening, seconded by Councilman Dean Banker, to accept the low bid from Hydro Resources.  Motion carried.

VICIOUS DOG

Chief of Police Courtney Leslie presented sample ordinance to better classify a vicious dog attack.  Council will take the sample ordinance and the current ordinance to review for the August meeting.

POWER PLANT

The City of Hugoton South Power Plant is needing repairs done to the Exhaust Temperature Scanner with Auto Diesel Switchover on one of the engines.  Electric and Park Systems Supervisor Gary Rowden presented a quote from Fairbanks Morse Engine with the option to purchase the parts and supplies for the city employees to install, or for Fairbanks Morse Engine to come out and do the work.

                                                Parts and Supplies, City Labor                     $19,069.44

                                                Fairbanks Morse Engine install                   $23,179.00

Motion by Councilman Frankie Thomas, seconded by Councilman Dan Corpening, to approve the bid to have Fairbanks Morse Engine perform the installation for $23,179.00.  Motion carried.

FINANCE

The city clerk review the proposed 2019 budget.  The city’s valuation has again dropped from $20,157,677.00 to $20,075,668.  The budget will be published with a tax levy rate of 48.74 mils, an increase of 0.88 mills from the 2018 budget.

FINANCE

The city clerk reviewed the 2017 breakdown for the electric department and target balances for the operating and reserve funds.

STREETS

Outside Utilities Supervisor Paul Nordyke presented bids to replace the curb and gutter along the west side of South Madison Street from 11th Street to 12th Street.

                                                M&R Construction                                           $11,720.00

                                                Angel Martinez Construction                      $8,300.00

Motion by Councilman Dean Banker, seconded by Councilman Shannon Crawford, to accept the low bid from Angel Martinez Construction.  Motion carried.

Claims against the city were presented and audited.  Motion by Councilman Jason Teeter, seconded by Councilman Dean Banker, that Appropriation Ordinances No. 2105 and 2106 be passed.  Motion carried.

TRANSIENT GUEST TAX

Councilman Jason Teeter who also serves on the Board of Convention & Tourism Activities Board, reported that the board is recommending the expenditures from the Transient Guest Tax Fund of $1,000.00 for the Kansas Police Dog Association-Chris Beltz, $1,000 for the High Plains Music Fest-Jan Leonard, $500.00 for High Plains BBQ Bash-Jan Leonard, $1,000.00 for the Stevens County Fair-Tony Martin, $1,000 for the 4th of July Park Day-Chamber of Commerce, $1,000.00 to Annie Get Your Gun-Laurie Hull, $1,000 for the NVRHA WH Rendezvous-Gena Henson.  Motion by Councilman Shannon Crawford, seconded by Councilman Dan Corpening, to approve the expenditures.  Motion carried.

Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, that the meeting go into executive session in regard to non-elected personnel, K.S.A. 75-4319(1). Motion carried.

Mayor Jack E. Rowden called the meeting into executive session at 7:15 p.m. with the meeting to reconvene in open session at 7:20 p.m.

The meeting reconvened in open session at 7:20 p.m.

Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, that the meeting adjourn.  Motion carried.