CITY COUNCIL MEETING
June 11, 2018
5:15 P.M. 

The city council met in regular session with the following present:  Mayor Jack E. Rowden; Councilman Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.

Others present were City Clerk Carrie Baeza, City Inspector Josh Grubbs, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Gary Rowden, Vernon Anderson, Matt Green and Ruthie Winget.

Mayor Jack E. Rowden presided.

Motion by Councilman Dan Corpening, seconded by Councilman Jason Teeter, to approve the minutes of the meeting of May 7, 2018 as mailed.  Motion carried.

Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of April, showing 38 new cases brought before the court and $5,351.00 remitted to the city.  Motion by Councilman Dan Corpening, seconded by Councilman Shannon Crawford, to accept the report.  Motion carried.

CITY INSPECTOR

City Inspector Josh Grubbs provided his monthly activities report. 

SEWER

Matt Green with Kansas Dairy Ingredients (KDI) came in to request an amendment to the agreement.  Since KDI has completed their sewer treatment facility, they are no longer giving the city wastewater that is not being treated by the plant.  Because of this, they would like to have 8 of the aerators at the sewer lagoon turned off and have the testing samples used to determine overage in allowances to be taken from the wet well only.  Outside Utilities Supervisor Paul Nordyke has spoken with city engineer Pete Earles, and with the recommendation of Earles, he had no objection to the change.  Motion by Councilman Frankie Thomas, seconded by Councilman Dean Banker, that the city proceed to amend the agreement.  Motion carried.  City Attorney Wayne Tate will contact Pete Earles and KDI to finalize the change.

WATER

Outside Utilities Supervisor Paul Nordyke informed the bids for Water Well #16 will be opened on June 28, 2018 at 4:00 p.m.

COMMUNITY IMPROVEMENT

Outside Utilities Supervisor Paul Nordyke informed the council that the Stevens County Coalition has been formed to bring about improvements to our community.  They are looking at doing upgrades to Raydene Park from Main Street to Monroe Street.  They are looking into securing funding for a pavilion, fitness stations and a splash pad.  This would be funded by grants and donations.  There was discussion made about the pipelines on the block to which Nordyke informed the council that he has spoken with Merit Energy and they are no longer high pressure lines. Merit Energy had no issue with the improvements.  The council would like to see more concrete plans to the proposed agreements before any action will be taken.

METER READING

City Clerk Carrie Baeza reviewed with the council the cost of the project to install either a fixed-base or a drive-by meter reading system and recommended how the departments would fund this project.  Carrie does not see the need for financing this project or the need to increase rates for the upgrade.  This item was tabled until the next monthly meeting.

ELECTRIC

The City has been approached by Archer-Elgin Engineering, Surveying & Architecture on behalf of Casey’s General Store.  The have proposed building a location in Hugoton.  Upon being contacted, the City has begun the processes of designating the alley on the affected block.  They have requested changes to our current utility system in order to accommodate their needs.  Electric & Park Systems Supervisor Gary Rowden had received a bid from J and J Powerline to do the work at a cost of $229,253.27.  After a 5% contingency added by the city to cover any costs, the total came to $240,715.93.  A representative from Archer-Elgin Engineering, Surveying & Architecture was going to provide a contract to the city for repayment of these improvements.  After not receiving a contract, City Clerk Carrie Baeza contacted City Attorney Wayne Tate to work up a contract.  As there are many unanswered questions to the project and information coming through a third-party, the city council has decided not to take any action until Tate can contact Archer-Elgin Engineering, Surveying & Architecture for more information.

VICIOUS DOG

The council would like to see a new vicious dog ordinance at the July meeting.

STREETS

Outside Utilities Supervisor Paul Nordyke was instructed to get bids on replacing the curb and gutter on the west side of the 1100 block of Madison.

Claims against the city were presented and audited.  Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker, that Appropriation Ordinances No. 2103 and 2104 be passed.  Motion carried.

Motion by Councilman Dan Corpening, seconded by Councilman Frankie Thomas, that the meeting go into executive session in regard to acquisition of real estate, K.S.A. 75-4319(6), with the meeting to reconvene at 6:55 p.m.  Motion carried.

The meeting reconvened at 6:55 p.m.

Motion by Frankie Thomas, seconded by Dan Corpening, to make an offer to purchase the property at 402 W. 11th Street to relocate the Police Department.  Motion carried.

Motion by Councilman Dan Corpening, seconded by Councilman Frankie Thomas, that the meeting adjourn.  Motion carried.

CITY COUNCIL MEETING
JUNE 18, 2018
5:15 P.M. 

The city council met in adjourned session from the meeting of June 11, 2018 with the following present:  Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas. 

Others present were City Clerk Carrie L Baeza, Chief of Police Courtney Leslie, City Attorney Wayne R. Tate, and Ruthie Winget.

Mayor Jack E. Rowden presided.

LEASE PURCHASE
Bids on interest rates for the lease purchase of the new police station were opened

                                Equity Bank                        $135,000.00 at 3.75% for 10 years

                                Citizens State Bank          $135,000.00 at 3.49% for 10 years

Motion by Councilman Frankie Thomas, seconded by Councilman Jason Teeter to accept the lease purchase from Citizens State Bank.  Motion carried.

Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas that the meeting to into executive session for personnel matters of non-elected personnel, K.S.A. 75-4319(1).  Motion carried.  Mayor Rowden called the meeting into executive session at 5:25 p.m. with the meeting to reconvene in open session at 5:30 p.m.

The meeting reconvened in open session at 5:30 p.m.

Motion by Councilman Frankie Thomas, seconded by Councilman Dan Corpening, that the meeting adjourn.  Motion carried.