CITY COUNCIL MEETING
June 10, 2019
The city council met in regular session with the following present: Mayor Jack E. Rowden; Councilman Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.
Others present were City Clerk Carrie Baeza, City Inspector Josh Grubbs, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, and Ruthie Winget.
Mayor Jack E. Rowden presided.
Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker, to approve the minutes of the meeting of May 6, 2019 as mailed. Motion carried.
Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of May, showing 16 new cases brought before the court and $2,698.00 remitted to the city. Motion by Councilman Frankie Thomas, seconded by Councilman Dean Banker, to accept the report. Motion carried.
Councilman Dan Corpening arrived at 5:17 p.m.
City Inspector Josh Grubbs provided his monthly activities report.
City Clerk Carrie Baeza presented the council with the proposed permit to be used for the 2020 fireworks season. She needed the council to discuss the requirements for each stand and the cost of the permits to be charged. Discussion ensued on continuing to allow the sale of fireworks in a residential neighborhood, what liability insurance requirements would be required, the discharging of fireworks in the city streets and the sale and discharge near fuel sources either bulk or retail. Carrie Baeza and City Attorney Wayne Tate will look at the changes to make to the current ordinance to be implemented in 2020.
City Clerk Carrie Baeza presented the board with bids from Gilmore Solutions and Nextech for the replacement of the server, computers that will be out of date by the end of 2020, and for monitoring and security of the city’s system.
Gilmore Solutions: Up-Front Fees $8,500 with monthly fees of $1,300 all-in
$1,000 remote only
Nextech: All In-Hardware, software and monitoring $1,475.00 monthly 36 months
All In-Hardware, software and monitoring $1,225.00 monthly 60 months
Purchase of Server $9,058.00 plus $2,375.00 per computer plus
$513.00 per month monitoring fees
Motion by Councilman Dean Banker, seconded by Councilman Shannon Crawford, to approve the Nextech contract for 60 months at $1,225.00. Motion carried.
As the city is starting negotiations for a new electrical contract with Pioneer Electric, Pioneer Electric and Sunflower Electric has asked for the council to enter into a confidentiality agreement pertaining to trade secrets and costs. Motion by Councilman Frankie Thomas, seconded by Council Dean Banker, to authorize the mayor to execute the confidentiality agreement on behalf of the City of Hugoton. Motion carried.
With the electric contract ending in 2021, talks have been started with Pioneer Electric and Sunflower Electric. The council requested a presentation be given on the different options being offered. City Clerk Carrie Baeza will schedule with Pioneer Electric and Sunflower Electric to schedule a meeting in July.
The property the city sold at 405 E 4th is ready to close per City Attorney Wayne Tate.
TRANSIENT GUEST TAX
Councilman Jason Teeter, representing the Convention and Tourism Board, presented the following expenses to be paid out of the Convention and Tourism Fund.
Hugoton Chamber of Commerce $65.65
Brian Lamberson Memorial Poker Run $1,000.00
Economic Development (Buddy Heaton Statue) $700.00
Motion by Councilman Shannon Crawford, seconded by Councilman Frankie Thomas, to approve the expenditures. Motion carried.
Claims against the city were presented and audited. Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker, that Appropriation Ordinances No. 2127 and 2128 be passed. Motion carried.
Motion by Councilman Jason Teeter, seconded by Councilman Frankie Thomas, that the meeting go into executive session in regard to non-elected personnel K.S.A. 75-4319 (1), with the meeting to reconvene at 6:45 p.m. Motion carried.
The meeting reconvened at 6:45 p.m.
Motion by Councilman Shannon Crawford, seconded by Councilman Jason Teeter, to make an offer of employment as a full-time officer to Douglas Davis with a starting rate of $18.86 and to make a conditional offer to Ross Addison for a part-time officer with a starting rate of $16.28. Motion carried.
Motion by Councilman Frankie Thomas, seconded by Councilman Dean Banker, that the meeting adjourn. Motion carried.
Mayor, Jack E. Rowden City Clerk, Carrie L. Baeza