CITY COUNCIL MEETING
March 5, 2018
5:15 p.m.

The city council met in regular session with the following present:  Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.

Others present were City Clerk Carrie Baeza, City Inspector Josh Grubbs, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Gary Rowden, City Attorney Wayne R. Tate, and Ruthie Winget.

Mayor Jack E. Rowden presided.

Motion by Councilman Jason Teeter, seconded by Dan Corpening, to approve the minutes of February 5, 2018 as mailed.  Motion carried.

Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of February, showing nine new cases brought before the court and $3,872.64 remitted to the city.  Motion by Councilman Dan Corpening, seconded by Councilman Frankie Thomas to accept the report.  Motion carried.

CITY INSPECTOR

City Inspector Josh Grubbs provided his monthly activities report.

LICENSES

Motion by Councilman Dean Banker, seconded by Councilman Dan Corpening, that a cereal malt beverage license for the remainder of calendar year 2018 be approved for Sunrise Hospitality LLC d/b/a Best Western Plus 1004 E 11th for consumption on the premises.  Motion carried.

RETIREMENT

City Clerk Carrie Baeza recommended the council approve Resolution 2018-1 to allow all City Employees an opportunity to participate in the KPERS 457, a deferred compensation plan for employees.  This is a separate and voluntary retirement investment opportunity from KPERS.  It is available to full-time, part-time, seasonal, and council members.  Motion by Councilman Shannon Crawford, Seconded by Councilman Dean Banker, to approve Resolution 2018-1 A RESOLUTION AUTHORIZING A DEFERRED COMPENSATION PLAN FOR THE EMPLOYEES OF THE CITY OF HUGOTON, KANSAS.  Motion carried.

FINANCE

City Clerk Carrie Baeza informed the council that Resolution 2018-2, Authorization for Credit Cards, will need to be passed in order to remove for City Clerk Thomas G. Hicks as the Designated Officer.  Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, that Resolution 2018-2 authorizing Carrie Baeza, or sitting city clerk, and Jack E. Rowden, or sitting mayor, act as the Designated Officer.  Motion carried.

POLICIES

Outside Utilities Supervisor Paul Nordyke brought up that some companies not willing to open accounts, offer credit, or the process is too long especially when the necessity is there.  It was agreed by all supervisors that sometimes, being able to buy merchandise or equipment on a credit card would help to get needed parts quicker and possibly save on costs.  City Clerk Carrie Baeza was instructed to get with other cities to see what their Credit Card policies are.

STREETS

Outside Utilities Supervisor Paul Nordyke brought in two bids to replace the center sections of Polk Street from 3rd Street to 4th Street.  There are approximately 20 sections total.

                                                M&R Construction                           $1800.00 per section
                                                Angel Martinez Construction           $1800.00 per section

After discussion, motion by Councilman Shannon Crawford, seconded by Councilman Frankie Thomas to accept the bid from M&R Construction to replace all of the center sections on Polk Street from 3rd Street to 4th Street.  Motion carried.

EQUIPMENT

Outside Utilities Supervisor Paul Nordyke asked for permission to remove 2 gas tanks no longer in service.  Councilman Dean Banker stated he didn’t think they had been used in 30 years.  Motion by Councilman Dean Banker, seconded by Councilman Dan Corpening, to dispose of the tanks.  Motion carried.

EQUIPMENT

Electric and Park Systems Supervisor Gary Rowden informed the council that Gerald Crane is interest in the cooling tower at the North Power Plant as well as the diesel tank.  He would be willing to haul off at no cost to the city.  He is not offering any monies for the items but is insured to do the work.  Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker, to allow Gerald Crane to remove the cooling tower and diesel talk at no cost to the City.  Motion carried.

PROPERTY

Outside Utilities Supervisor Paul Nordyke informed the council that by removing the excess equipment previously talked about, it would free up space to erect a lean-to for equipment stored outside in the elements.  Paul was instructed to get bids for the construction of the structure.

EASEMENTS

Due to draining issues in the Stevens County Industrial Park Addition, Outside Utilities Supervisor informed the council that they have trenched ditches on the east side of the Best Western Plus property and the north side of 10th Street.  He recommended that City acquire easements on this property before they are sold.  City Attorney Wayne Tate will draw up the paperwork for this.

POLICY

Electric and Parks System Supervisor Gary Rowden asked the council if they would review the City Code 1-630 Military Leave.  City Clerk Carrie Baeza was instructed to contact other cities on their policies.

ECONOMIC DEVELOPMENT

Economic Development Director Jan Leonard had given Mayor Jack E. Rowden bids for a vehicle to be shared by the Economic Development, Chamber of Commerce and City Clerk.  No action was taken as no interest was shown to purchase a vehicle.

ECONOMIC DEVEMOPMENT

Josh Morris has resigned from his position on the Economic Development Board.  Mayor Jack E. Rowden recommended current extension agent Ron Honig finish the vacated position until the term expires January 1, 2019.  Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker to accept the nomination.  Motion carried.

TOURISM

Councilman Jason Teeter presented the following expenses to be paid out of the Convention and Tourism Fund:

                                $1000.00 to the Blue and Red Tournament
                                $800.00 for brochures promoting Hugoton
                                $100.00 for the 2018 Tourism Road Show

Motion by Councilman Dan Corpening, seconded by Councilman Shannon Crawford, to approve these expenses.  Motion carried.

TOURISM

Councilman Jason Teeter would like to reimburse the Chamber of Commerce Director, Alisha Owens for mileage and meal expenses.  Motion by Councilman Dean Banker, seconded by Councilman Shannon Crawford, to approve the request of mileage and meal reimbursement.  Motion carried.

Claims against the city were presented and audited.  Motion by Councilman Shannon Crawford, seconded by Councilman Jason Teeter, that Appropriation Ordinance No. 2097 and 2098 be passed.  Motion carried.

Motion by Councilman Dan Corpening, seconded by Councilman Frankie Thomas, that the meeting go into executive session in regard to acquisition of real estate, K.S.A. 75-4319(6), with the meeting to reconvene at 6:55 p.m.  Motion carried.

The meeting reconvened in open session at 7:05 p.m.

Motion by Councilman Dean Banker, seconded by Councilman Frank Thomas, that the meeting go into executive session in regard to personnel matters of non-elected, K.S.A. 75-4319(1), with the meeting to reconvene at 7:15 p.m.

The meeting reconvened in open session at 7:15 p.m.

Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, to allow the City Clerk Carrie Baeza to hire the best candidate for $15.00 per hour.  Motion carried.

Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, that the meeting adjourn.  Motion carried.

CITY COUNCIL MEETING
March 19, 2018
4:00 p.m.

The city council met in special session with the following present:  Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.

Others present were City Clerk Carrie Baeza, City Inspector Josh Grubbs, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Gary Rowden, Pat Hall.

Mayor Jack E. Rowden presided.

Motion by Councilman Frankie Thomas, seconded by Councilman Dean Banker, that the meeting go into executive session in regard to acquisition of real estate, K.S.A. 75-4319(6), with the meeting to reconvene at 5:00 p.m.  Motion carried.

The meeting reconvened at 5:00 p.m. 

Motion by Councilman Frankie Thomas, seconded by Dean Banker, that the meeting adjourn.  Motion carried.