CITY COUNCIL MEETING
May 7, 2018
5:15 P.M.

The city council met in regular session with the following present:  Mayor Jack E. Rowden; Councilman Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.

Others present were City Clerk Carrie Baeza, City Inspector Josh Grubbs, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Gary Rowden, Gary Gold, Stetson Honig, Dr. Alex Neira, Lizanne Shugart, Pete Rohleder, Ron Fercking, and Willie Nickerson.

Mayor Jack E. Rowden presided.

Motion by Councilman Shannon Crawford, seconded by Councilman Frankie Thomas, to approve the minutes of the meeting of April 9, 2018 as mailed.  Motion carried.

Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of April, showing 14 new cases brought before the court and $8,063.13 remitted to the city.  Motion by Councilman Dan Corpening, seconded by Councilman Shannon Crawford, to accept the report.  Motion carried.

CITY INSPECTOR

City Inspector Josh Grubbs provided his monthly activities report. 

STREETS

Lizanne Shugart requested to have the East Sixth Street blocked from the Alley to Monroe Street on June 9th from 12:00-8:00 p.m. and the use of barricades for the 24th Annual Brian Lamberson Memorial Poker Run.  Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker, to allow the street to be blocked and barricades used.  Motion carried.

STREETS/WATER

Stetson Honig and Gary Gold representing the Rotary Club asked for the use of city water and to block East Third Street for their annual Fourth of July duck race.  Motion Councilman Shannon Crawford, seconded by Councilman Frankie Thomas, to allow the Rotary club to use East Third Street from Main Street to Monroe Street and fro the use of city water usage.  Motion carried.

PROPERTY

Dr. Alex Neira informed the council that his building on Eleventh Street is still available for purchase.

PERSONNEL

Motion by Councilman Frankie Thomas, seconded by Councilman Dan Corpening, that Councilman Shannon Crawford by elected “President of the Council”.  Motion carried.

FINANCE

Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, to designate Citizens State Bank and Equity Bank as official depositories for the city.  Motion carried.

MEDIA

Motion by Councilman Dan Corpening, seconded by Council Dean Banker, to designate the Hugoton Hermes as the official city paper.  Motion carried.

PERSONNEL

Mayor Jack Rowden announced the appointment of the following city officials.
     City Clerk                                                          Carrie Baeza
     City Inspector                                               Josh Grubbs
     Chief of Police                                              Courtney Leslie
     Outside Utilities Supervisor                       Paul Nordyke
     Electric & Park Systems Supervisor          Gary Rowden
     City Treasurer                                               Lucilla Santillan
     Municipal Judge                                           Paula Sosa
     City Attorney                                                Wayne R. Tate
Motion by Councilman Dan Corpening, seconded by Councilman Frankie Thomas, to confirm the appointments.  Motion carried. 

PERSONNEL

Mayor Jack Rowden appointed Harold Nordyke and Ron Martin for the planning commission with terms expiring in 2021.  Motion by Councilman Dean Banker, seconded by Councilman Jason Teeter, to confirm the appointments.  Motion carried. 

PERSONNEL

Mayor Jack Rowden appointed Joshua Morris for the Board of Zoning Appeals with a term expiring in 2021.  Motion by Councilman Jason Teeter, Seconded by Councilman Frankie Thomas, to confirm the appointments.  Motion carried. 

POLICY

The Military Leave policy was re-written by the City Attorney Wayne Tate and presented to the council with three options.
                Current Policy: An employee may take military leave in accordance with state law.  Any employee who is on reserve military status in the Kansas National Guard may, with the consent of his or her department supervisor, schedule his or her vacation time to coincide with any field training or summer camp.  If additional time off is necessary, such leave shall be arranged without pay.
                Option 1: An employee shall be entitled to take military leave in accordance with state law.  Any employee who is on reserve military status in the Kansas National Guard, will schedule his or her field training and/or summer camp, with his or her supervisor, with as much advance notice to the supervisor, as is possible.  The employee shall be entitled to take off up to fifteen (15) working days per year, at pull pay.  If the employee is off for more than fifteen (15) days for such duty, such additional leave shall be taken as vacation time or without pay.
                Option 2: An employee shall be entitled to take military leave in accordance with state law.  Any employee who is on reserve military status in the Kansas National Guard, will schedule his or her field training and/or summer camp, with his or her supervisor, with as much advance notice to the supervisor, as is possible.  The employee shall be entitled to take off up to fifteen (15) working days per year, at full pay, however, the employee shall be required to pay to the City, any compensation he or she receives from the military for those days off, with pay.  If the employee is off for more than (15) days for such duty, such additional leave shall be taken as vacation time or without pay.

Motion by Councilman Frankie Thomas, seconded by Councilman Dean Banker, to keep the current policy.  Councilmen Thomas, yes, Banker, yes.  Councilmen Corpening, no, Crawford, no, Teeter, no.  Motion denied.

Motion by Councilman Jason Teeter, seconded by Councilman Shannon Crawford, to change the policy to Option 2 noted above. Councilmen Corpening, yes, Teeter, yes, Crawford, yes.  Councilmen Banker, no, Thomas, no.  Motion carried.

PARKS

Felicia Moreland with the Cub Scouts requested to have a flag retirement ceremony in the City Park on Friday, May 11, 2018 at 7:30 p.m.  Motion by Councilman Dan Corpening, seconded by Frankie Thomas, to allow the Cub Scouts to perform the flag retirement ceremony.  Motion carried.

METER READING

Willie Nickson with Tantalus, came to present and inform the council of the functions and capability with an automated meter reading system.  Pete Rohleder and Ron Fercking with Stanion also was able to give information and feedback with questions asked.  City Clerk Carrie Baeza presented the council with a breakdown of the costs for the AMI system, electric meters and water meters.  The mater was tabled to continue discussion on this project.

Councilman Dan Corpening left at 6:03 p.m.

POLICIES

Motion by Shannon Crawford, seconded by Dean Banker, to accept the amended City of Hugoton Credit Card Policy presented by the City Attorney Wayne Tate.  Motion carried.

FIREWORKS

Motion by Councilman Dean Banker, seconded by Frankie Thomas, to ban fireworks and firecrackers within the city limits due to the burn ban and the dry conditions with the exception of the city display on the Fourth of July.  Motion carried.

WATER

Outside Utilities Supervisor Paul Nordyke presented a bid from Midco Diving and Marine Services, Inc. for $4,498.00 to the council to clean and inspect the water tower and the city reservoirs. Motion by Councilman Dean Banker, seconded by Jason Teeter, to accept the bid from Midco Diving and Marine Services, Inc. for $4,498.00 to clean and inspect the water tower and reservoirs.  Motion carried.

SEWER

Outside Utilities Supervisor Paul Nordyke presented a bid from Lee Construction for $52,051.00 to abandon and relay the sewer line on the Eastboro lift station.  Motion by Jason Teeter, seconded by Councilman Frankie Thomas, to accept the bid from Lee Construction for $52,051.00 to relay the lines on the Eastboro lift station.  Motion carried.

PARKS

Electric and Parks Systems Supervisor Gary Rowden informed the council he has been approached by Kevin Rawlings family to place a bench in the city park as a memorial.  Motion by Councilman Dean Banker, seconded by Councilman Shannon Crawford, to allow the family to purchase a bench to be set in the park at the Electric and Parks Systems Supervisor discretion of where to place it.  Motion carried.

MILL LEVIES

The city clerk presented a list of 2017 mill levy rates for 2018 for second class cities; sorted by alphabet, by population, by city mill levy, and by mill levies for all taxing units.  The City of Hugoton has the thirty-eighth lowest city mill levy rate out of those 98 cities.  She also presented a comparison to similar sized cities.

Councilman Dean Banker left at 6:30 p.m.

Claims against the city were presented and audited.  Motion by Councilman Shannon Crawford, seconded by Councilman Frankie Thomas, that Appropriation Ordinances No. 2101 and 2102 be passed.  Motion carried.

Motion by Councilman Frankie Thomas, seconded by Councilman Shannon Crawford, that the meeting adjourn.  Motion carried.