CITY COUNCIL MEETING

May 6, 2019

5:15 P.M.

 

The city council met in regular session with the following present:  Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.  Others present were City Clerk Carrie L. Baeza, City Inspector Josh Grubbs, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Gary Rowden, City Attorney Wayne Tate, Gabriel Baeza, Jan Leonard, Brad Niehaus, Matt Rome and Ruthie Wingett.

 

Mayor Jack E. Rowden presided.

 

Motion by Councilman Jason Teeter, seconded by Councilman Shannon Crawford, to approve the minutes of April 8, 2019 as mailed.  Motion carried.

 

Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of March, showing 17 new cases brought before the court and $4,421.00 remitted to the city.  Motion by Councilman Dan Corpening, seconded by Councilman Frankie Thomas, to accept the report.  Motion carried.

 

CITY INSPECTOR

City Inspector Josh Grubbs presented his monthly activities report.

 

Councilman Dean Banker arrived at 5:18 p.m.

 

ECONOMIC DEVELOPMENT

Jan Leonard, Economic Development Director, came before the council with an application for a matching grant for Brian Pietz of Brian’s Automotive.  Motion by Councilman Shannon Crawford, seconded by Councilman Jason Teeter to approve the payment of the $2500.00 grant to the Economic Development for Brian’s Automotive.  Motion carried.

 

COMMUNITY IMPROVEMENT

Jan Leonard also informed the council of the beautification project to be held on May 11, 2019 for the painting of the mural located on the north side of 505 South Main.  Seaboard Food will be provided a community meal and there will be a DJ for entertainment.  All members of the council were invited to attend.

 

COMMUNITY IMPROVEMENT

Jan Leonard also brought before the council a project to restore the old movie theater downtown.  Though the council would like to see some improvement done to the building, there are too many questions to answer before the council would take any action.  The council would like to have an engineer’s inspection of the building, a clearer picture of how it will be ran and maintained, and a more reasonable figure to the project.

 

ORGANIZATIONS

Brad Niehaus with the Hugoton Rotary Club came before the council requesting the use of the Third Street canal and city water for their annual 4th of July duck race.  Motion by Councilman Shannon Crawford, seconded by Councilman Dean Banker to allow the use of the city street and water.  Motion carried.

 

LICENSES

Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, to grant a CMB license to Thrifty King for the rest of the 2019 calendar year for the sale in original and unopened container to take off of premises.  Motion carried.

 

BIDS

The only sealed bid for the sale of the former City of Hugoton Police Station located at 405 E. Fourth Street, Hugoton, Kansas, more particularly described at the East Half (E/2) of Lot Sixteen (16) , Block Thirty-nine (39). City of Hugoton, Stevens County, Kansas, was opened.  The sealed bid was for $2,200.00 from Austin Nordyke.  Motion by Councilman Dean Banker, seconded by Councilman Shannon Crawford, to accept the sealed bid from Austin Nordyke and sell the former City of Hugoton Police Station located at 405 E. Fourth Street, Hugoton, Kansas, more particularly described at the East Half (E/2) of Lot Sixteen (16) , Block Thirty-nine (39) to Austin Nordyke for $2,200.00; and to authorize the Mayor to sign the contract, deed, all closing documents and any other documents necessary to complete the sale of the property to Austin Nordyke.  Motion carried.  The Mayor directed the City Attorney to prepare all of the necessary documents to complete the sale.

 

BIDS

Bids were opened to replace the skid steer for the street department.

                                                                                White Star Machinery                    American Implement

                                Purchase Price                  $39,796.96                                           $40,750.00

                                Less Trade-In                     ($27,000.00)                                       ($32,250.00)

                                Total Purchase Price       $12,796.96                                           $8,500.00

Motion by Councilman Shannon Crawford, seconded by Councilman Dan Corpening to accept the bid from American Implement for the amount of $8500.00 with trade-in.  Motion carried.

 

PERSONNEL

Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, that Councilman Shannon Crawford by elected “President of the Council”.  Motion carried.

 

MEDIA

Motion by Councilman Frankie Thomas, seconded by Council Dan Corpening, to designate the Hugoton Hermes as the official city paper.  Motion carried.

 

FINANCE

Motion by Councilman Dean Banker, seconded by Councilman Shannon Crawford, to designate Citizens State Bank and Equity Bank as official depositories for the city.  Motion carried.

 

PERSONNEL

Mayor Jack Rowden announced the appointment of the following city officials.

     City Clerk                                                          Carrie Baeza

     City Inspector                                               Josh Grubbs

     Chief of Police                                              Courtney Leslie

     Outside Utilities Supervisor                       Paul Nordyke

     Electric & Park Systems Supervisor          Gary Rowden

     City Treasurer                                               Lucila Santillan

     Municipal Judge                                           Paula Sosa

     City Attorney                                                Wayne R. Tate

Motion by Councilman Jason Teeter, seconded by Councilman Dean Banker, to confirm the appointments.  Motion carried.

 

FINANCE

After many months of discussion on city finance and the possibility of setting up a capital improvement fund, City Attorney Wayne Tate presented the council with an explanation from the Kansas Statues Chapter 12 the creation and use of a capital improvement fund and that to operate this fund, a multi-year capital improvement plan would need to be realized and an ordinance passed to establish the fund.  City Clerk Carrie Baeza, restated to the council that the city’s departments have been ran as individual businesses to be self-sufficient and that each department has their reserve funds ear-marked for specific projects when those projects need to be completed.  Discussion was held that the council would like to see a 5-10 year plan for improvements and projects whether a capital improvement fund was passed.  Motion by Councilman Dan Corpening, seconded by Councilman Shannon Crawford, to continue to fund the current budgets as is, and to look into establishing a 5-10 year plan.  Vote:  Banker, no; Corpening, yes; Crawford, yes; Teeter, yes; Thomas, no.  Motion carried.

 

STREET

Outside Utilities Supervisor Paul Nordyke presented bids for valleys to be replaced this year.

                                                                                M&R Construction           Angel Martinez Construction

                3rd Street and Adams, Canal        $5,305.00                             $6,800.00

                3rd Street and Jefferson                                $8,832.00                             $8,800.00

                3rd Street and Madison                  $672.00                 $750.00

                3rd Street and Monroe                   $120.00                 $300.00

                3rd Street and NW Avenue           $576.00                 $800.00

                8th Street and Monroe                   $2,688.00                             $3,100.00

                Monroe St between 12th & 13th (curb and valley)

                                                                                $5,820.00                             $7,800.00

                                Totals                                    $24,013.00                           $28,350.00

Motion by Councilman Frankie Thomas, seconded by Councilman Jason Teeter to accept the bids from M&R Construction for the valleys, curb and gutter.  Motion carried.

 

PERSONNEL

Chief of Police Courtney Leslie requested permission to hire Maria Ines Garcia as the janitor for the police station with a starting salary of $5000.00.  Motion by Councilman Shannon Crawford, seconded by Councilman Jason Teeter to offer the position of janitor to Maria Ines Garcia with a starting salary of $5,000.00 per year.  Motion carried.

 

BIDS

Chief Leslie also presented the council with a rendering of a sign she is looking to have constructed at the new police station.  She received one bid, but will be asking for more bids to present at the council in June.

 

 

Claims against the city were presented and audited.  Motion by Councilman Dean Banker, seconded by Councilman Frankie Thomas, that Appropriation Ordinances No. 2125 & 2126 be passed.  Motion carried.

 

Motion by Councilman Dan Corpening, seconded by Councilman Frankie Thomas, that the meeting adjourn.  Motion carried.