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July 11, 2016

5:15 P.M.



The city council met in regular session with the following present:  Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.


Others present were City Inspector Josh Grubbs, City Clerk Thomas G. Hicks, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric System Supervisor Gary Rowden, City Attorney Wayne R. Tate, Carrie Baeza, Donald Beasley, Pam Bensel, Dave Bozone, Jim Ghumm, Jim Gooch, Dorothy Hagman, Pat Hall, Vance and Kendrea Hall, Jan Leonard, Verna Kay McQueen, Brad Musgrove, Robert Rich, Elaine Rowden, Joe D. Thompson, and Ruthie Winget.


Mayor Jack E. Rowden presided.


Motion by Dean Banker, seconded by Frankie Thomas, that the minutes of the meeting of June 6, 2016 be approved as mailed.  Motion carried.


Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of June, showing six new cases brought before the court and $3,878.50 remitted to the city.  Motion by Dan Corpening, seconded by Jason Teeter, to accept the report.  Motion carried.



City Inspector Josh Grubbs provided his monthly activities report.



Motion by Councilman Shannon Crawford, seconded by Councilman Frankie Thomas that uncollectible utility accounts in the amount of $3,992.11 be charged off with every effort made to collect the accounts.  Motion carried.



Brad Musgrove was present to discuss the renewal quote for the city’s machinery breakdown insurance policy for the engines at the power plant.  The cost to renew the current coverage is $85,244.00.  Musgrove also quoted an option to add engines #5 and #6 to the policy at a cost of $17,000.00.  Motion by Councilman Corpening, seconded by Councilman Crawford, to accept the renewal quote without the additional coverage.  Motion carried.



The county commissioners are considering putting a county sales tax question on the ballot.  The county sales tax would be split between the county and the cities within the county through a statutory formula.  The county commissioners are searching for additional revenue to reduce the impact of property tax increases.  The county sales tax split between the county and the cities is projected to be 50/50.  If that is the case, the county does not think its additional revenue would justify the sales tax.  Commissioner Pat Hall asked the city council if the city would enter into an inter-local agreement to give its share of the county sales tax to the county.  Motion by Jason Teeter, seconded by Dan Corpening, that the city enter into an inter-local agreement with the county that allows the county to receive the city’s share of the county sales tax for a period of two years.  At the end of two years, the inter-local agreement would expire, and the agreement would be reviewed for renewal or possible modifications.  Motion carried. 



Bids were presented for the sidewalks for the Raydene Park Recreational Trail.

     JKL Construction, Inc.               $118,800.55

     Pueblo Concrete, LLC                  161,588.00

Motion by Corpening, seconded by Thomas, to accept the bid of JKL Construction, Inc.  Motion carried.



Motion by Thomas, seconded by Banker, to authorize the mayor to sign the Notice of Award on the Raydene Park Recreational Trail.  Motion carried.



Motion by Banker, seconded by Thomas, to authorize the mayor to sign the Agreement and Notice to Proceed on the Raydene Park Recreational Trail, when it is ready.  Motion carried.



Due to the declining valuation and as a part of the budget process to keep its mill levy increase as low as possible, the Stevens County Commissioners are planning on closing the Stevens County Fitness Center.  Fitness Center Director Robert Rich and several supporters appealed to the city council to take over operation of the fitness center or to contribute to its continued operation.  Without accurate figures for the total cost of its operation, the council was unable to offer financial support but did profess a willingness to work with other entities to keep the center open.



Jim Gooch suggested the city council change the location of the yield signs at Second and Monroe Streets.  Mr. Gooch felt the signs should be on Monroe Street, where the traffic is forced to slow down due to the dips at the intersection.  Currently, the yield signs regulate Second Street.  The city council felt the signs should be on Second Street to caution the faster traffic.



Only one bid was presented for the purchase of a new police vehicle.  Ghumm’s Auto Center’s bid was $30,350.00 for a 2016 Ford Explorer Police Interceptor AWD with approximately 300 miles.  Motion by Dan Corpening, seconded by Frankie Thomas, to accept the bid.  Motion carried.



Vance and Kendrea Hall, complained about the city inspector’s handling of their building permit for the construction of a detached garage at 1006 S. Trindle.  Their immediate concern is a letter they received from the inspector, recommending the installation of 5/8” sheetrock due to the proposed use of the space.  The Halls stated they are not refinishing furniture and requested the letter be detached from their building permit.  Motion by Councilman Thomas, seconded by Councilman Banker, that the letter be removed as an attachment to the building permit.  Motion carried.



City Clerk Thomas G. Hicks reported he received a call from the Kansas Department of Revenue about the city’s regulation of fireworks.  The city only regulates the dates fireworks can be sold and discharged and locations where the discharge of fireworks is prohibited.  The state wants to make sure those who sell fireworks are collecting and remitting the appropriate sales taxes.  The city was encouraged to establish regulations, so the city at least knows who is operating the stands and that the business is being conducted safely.  The city attorney and city clerk will work on revising the city’s ordinance on fireworks.



The city clerk reported the Relay for Life plans to conduct its annual fund raiser on August 6, 2016 from 6:00 p.m. to 12:00 midnight.  The representative from Relay for Life indicated the school was not in favor of the group using the track at the football field.  The group plans to walk the half-block area from Seventh and Main Street to Sixth and Main Street and west one-half block to the alley entrance on Main Street and down the alley to Seventh Street and back to Seventh and Main Street.  Motion by Jason Teeter, seconded by Frankie Thomas, that if the reason the school is preventing the group from using the track is because of the cost of the electricity for the football field lights, the city will waive the cost of the electricity as a community service.  If the group is forced to use the alternative location, the ends of the alley will be barricaded for safety purposes.  Motion carried.



City Clerk Thomas G. Hicks reviewed the proposed 2017 budget.  Motion by Councilman Dan Corpening, seconded by Councilman Shannon Crawford, to publish the 2017 budget as presented.  Motion carried.  The document establishes a tax levy rate of 45.00 mills, an increase of 1.05 mills from the 2016 budget.



A public hearing was scheduled for 5:30 p.m. on code violations of the property at 702 S. Adams.  No on appeared in connection with the hearing.



Mayor Jack E. Rowden announced the reappointment of Tom Romero to the planning commission.  Motion by Banker, seconded by Thomas, to confirm the reappointment, with term to expire June, 2019.  Motion carried.


Claims against the city were presented and audited.  Motion by Corpening, seconded by Banker, that Appropriation Ordinances No. 2057 and 2058 be passed.  Motion carried.


Motion by Banker, seconded by Thomas, that the meeting go into executive session in regard to personnel matters of non-elected personnel.  Mayor Rowden called the meeting into executive session at 7:42 p.m. with the meeting to reconvene in open session at 8:00 p.m.


The meeting reconvened in open session at 8:00 p.m.


Motion by Dan Corpening, seconded by Shannon Crawford, that the meeting adjourn.  Motion carried.








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