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November 7, 2016

5:15 P.M.



The city council met in regular session with the following present:  Mayor Jack E. Rowden; Councilmen Dean Banker, Dan Corpening, Shannon Crawford, Jason Teeter, and Frankie Thomas.


Others present were City Inspector Josh Grubbs, City Clerk Thomas G. Hicks, Chief of Police Courtney Leslie, Outside Utilities Supervisor Paul Nordyke, Electric and Park Systems Supervisor Gary Rowden, City Attorney Wayne R. Tate, Carrie Baeza, Jim Bell, Jan Leonard, Stanley McGill, and Ruthie Winget.


Mayor Jack E. Rowden presided.


Motion by Jason Teeter, seconded by Frankie Thomas, that the minutes of the meeting of October 11, 2016 be approved as mailed.  Motion carried.


Each member of the governing body was provided a copy of Municipal Judge Paula Sosa’s report for the month of October, showing 16 new cases brought before the court and $5,257.00 remitted to the city.  Motion by Councilman Dan Corpening, seconded by Councilman Shannon Crawford, to accept the report.  Motion carried.



City Inspector Josh Grubbs presented his monthly activities report.



Jim Bell and Stanley McGill, representing the Stevens County Gas and Historical Museum, asked the city council to consider removing the demand charge from the museum’s utility bill.  The Stevens County Commissioners have cut the museum’s budget, and they are looking for ways to reduce expenses.  The demand charge amounts to approximately $100.00 per month.  City Clerk Thomas G. Hicks and Electric and Park Systems Supervisor Gary Rowden explained the demand charge is due for all customers with a 75 KvA transformer or larger.  City officials will research the number of 75 KvA transformer customers and report back to the city council to consider raising the transformer size that initiates the demand charge.



Jan Leonard reported the Safe Route to Schools and Raydene Park Recreational Trail projects are now complete.  Leonard plans to attend a meeting later this month with the Kansas Departments of Wildlife and Parks to begin the process of applying for an extension of the trail project from its current ending point on the east edge of Raydene Park to the museum’s walking path.  Those applications will be due in August of 2017.  The city’s costs will be 20 percent of the project.



Motion by Councilman Banker, seconded by Councilman Corpening, to accept the contract with Hay – Rice and Associates for an amount not to exceed $10,800.00 for the audit of the 2016 city records.  Motion carried.





Motion by Dean Banker, seconded by Frankie Thomas, that a cereal malt beverage license for calendar year 2017 be approved for Circle K at 1000 South Main Street for sale in original and unopened containers and not for consumption on the premises.  Motion carried.



Merit Energy Company has acquired the Anadarko Energy Services Company’s assets and obligations in the area. The city currently has an agreement with Anadarko to purchase the natural gas from the city’s wells.  Motion by Councilman Thomas, seconded by Councilman Banker, to authorize the mayor to execute an assignment of the city’s Gas Purchase Agreement with Anadarko to Merit.  Motion carried.



The city clerk presented a revised version of the proposed ordinance regulating storm water runoff for the city council and city officials to review for consideration at the December meeting.



The city clerk reviewed each of the city’s funds and for what purpose each fund should be used for expenditures.  The amount each fund distributes to the investment of idle funds was also detailed.



The city clerk presented the city’s historical outstanding year-end debt totals since 1978 and provided a list of the city’s current debt, the purposes for the debt, and the payout on the debt. 



Discussion turned to the proposed water main replacement project brought before the city council at the  September 6, 2016 meeting.  While recognizing the worsening deterioration of the water mains in the original part of town, the existing debt load and the expenditures recently made for the completion of water well #15 and the extension of water mains from that well limits the city’s fiscally responsible options for entering into a large scale water main replacement project at this time.  The city currently has funds available for the First Street portion of the proposal.



Motion by Councilman Shannon Crawford, seconded by Councilman Jason Teeter, to authorize the mayor to execute an agreement with Earles Engineering & Inspection, Inc. for $20,503.00 to survey and design the replacement of water mains on First Street from Main Street to Northwest Avenue.  Motion carried.


Claims against the city were presented and audited.  Motion by Thomas, seconded by Corpening, that Appropriation Ordinances No. 2065 and 2066 be passed.  Motion carried.


Motion by Banker, seconded by Crawford, that the meeting adjourn.  Motion carried.





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